Terms and Conditions

Circuit Champs are committed to the operation of safeguarding and welfare throughout the entire company. From staff to students and visitors/parents, Circuit Champs expect all involved to abide by and execute our policies and procedures.

 

It is our responsibility to monitor the safeguarding and welfare of our children, staff and visitors. We ensure that the previsions are in place to effectively protect those under our care and ensure we are creating an environment that is open, encouraging and a safe environment for all. 

 

Parents and staff are encouraged to communicate any issues and worries with Directors and Safeguarding Lead Eleanor Parks. It is here where the correct action is vital, in line with our Policies to ensure that all parents, students and staff feel seen and heard; allowing us to action in the correct and safest way. 

 

 

Staff Training 

On induction and at yearly intervals, all staff will receive:

• Healthy and Safety Training

• Awareness of Fire safety

• Safeguarding and Child Protection Training 

• Updated with any new processes and procedures

 

Regular First Aid and Safeguarding courses will be taken by the designated lead.

 

In terms of the standard of instructing, Eleanor Parks is a qualified teacher with QTS, as well as being a qualified Level 3 personal trainer.

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Child Protection and Safeguarding Policy

Circuit Champs have their own Child Protection and Safeguarding Policy. 

This policy is for the adults and volunteers who work at Circuit Champs. We have also created a child friendly document that is attached to each individual child's code of conduct that is given at the start of each new academic year. 

 

The Policy ensures that all staff have the skill to deal with raising awareness of any individual child protection query, whether it be an emotional difference or physical warning. All staff have a training to identify and action accordingly following the disclaimer procedure. This allows the team to work effectively to protect the child. The key to our policy is to ensure that all children and adults are aware of how to create a safe environment where children can learn and grow. 

 

To ensure that our Child Protection and Safe Guarding Procedures are adhered to, the company will: 

• Create a secure and open environment, where talking is encouraged to express themselves.

• Ensure parents and children are aware of who they need to speak to if an issue arises. 

• Ensure that parents, children and staff know that whilst children are under our provision, they are our responsibility and therefore if there are signs (during this time) that lead towards an issue needing to escalate, this must be taken to the DSL.  

• Parents to sign appropriate annual documentation and receive copies of our policies. 

• Children to understand the annual code of conduct, that supports the child friendly safe guarding policy 

• Regular training taken by the DSL’s to ensure that they are aware of all current standards.

• Ensure that all teachers, volunteers and cover teachers are aware of the safe touch protocols within teaching

 

For our full Safeguarding and Child Protection Policy, please contact circuitchamps1@gmail.com

 

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Equal Opportunities Policy

Circuit Champs has a full Equal Opportunities policy. To receive a copy, please email circuitchamps1@gmail.com

Circuit Champs proudly support and promote equal opportunities and diversity within our company.  There will be no discrimination against any individual for the reason of religion, race, nationality, ethnicity, disability, physical appearance, beliefs, age, gender or sexual orientation.

 

Circuit Champs is an inclusive company and therefore our ethos is hugely focused around giving “ALL” the opportunity and right to realise their full potential. 

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Behaviour Policy 

All members of the company, both staff and students are expected to abide by the staff and pupil code of conduct. For a copy of our code of conduct, please email circuitchamps1@gmail.com

 

These behaviour points include, but are not limited to:

• Treating others as they wish to be treated

• Displaying a positive outlook to their practice

• Showing self respect and discipline 

 

Circuit Champs also operate under a “Champ of the Week” trophy, which allows these qualities to be regularly talked about and awarded. Students are recognised for their hard work that reflect the terms within our side of conduct, making this a child friendly approach. 

 

Anti Bullying Policy

In addition to our behaviour policy, bullying is not tolerated at any level within our company or groups.  Any level of bullying is taken extremely seriously, as our ethos is to create a positive working environment, allowing students to feel seen, heard and belong. It is expected that parents, staff and students follow the expectation of mutual respect and support our behaviour policy. Any situation that shows a student disrespecting another is either pulled up upon there and then (if appropriate), or the student is taken to one side to allow them to understand why they acted in such a way. If needed, the DSL’s would decide to escalate this to a parent meeting, if they truly felt necessary. 

 

Whether words are being said or actions made against religion, race, nationality, ethnicity, disability, age, beliefs, gender or sexual orientation - it is vital our company remains inclusive, safe and happy - which is why all remarks and actions are taken seriously. 

Our students are encouraged to recognise this, so that they can continue this open dialogue should they hear or see a remark of such behaviour. 

 

 Health and Safety Policy 

Circuit Champs has a full Health and Safety policy. To receive a copy, please email circuitchamps1@gmail.com

Before every session and class, the staff ensure that the environment is clean and tidy, ready for the lesson to commence.

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​First Aid 

Circuit Champs with the Health and Safety Regulations of First Aid 1981. Circuit Champs have a designated First Aider, Eleanor Parks, and have First Aid box on site. This is checked on a monthly basis by Eleanor Parks and if needed replenished. If basic first aid is needed, this can be conducted, however, if an injury or situation needs to be escalated, our emergency procedure will be followed. Parents contacted and the appropriate third party will be called whether that be 111 or 999.

 

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Risk Assessments 

A formal risk assessment has been carried out for the running of each class and is handed to the hire space. Fire risk assessments have been completed by our hire venue and Circuit Champs  will comply with their guidelines in case of a fire/evacuation. Eleanor Parks will act as Fire Marshall for Circuit Champs, students will be evacuated to the appropriate evacuation point and the register conducted. 

 

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GDPR Policy

Circuit Champs comply with the Data Protection Act 1998 and are registered with ICO. This Is Us keep records of pupils and data in password protected systems. We operate on a secured filing system for consistency and administration. This Is Us will not share any personal information without parental consent, aside from where law indicates it being justified to do so. 

Information is collected upon registration of the childs specific need, parent contact numbers and addresses - all of which are stored securely for in house company use only. 

For our full GDPR Policy, please contact info@thisisusdance.co.uk

 

 

Photography and Videography Policy

All parents/carers are asked to sign a “Photo/Video policy” document upon sign up. This allows the company the opportunity to photograph and record children for the purpose of the Circuit Champs. These photos can be shared for promotional reasons to third parties or used for social media and website footage. If a parent would not like their child to be photographed, this will be respected and honoured. 

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Complaints Policy

Circuit Champs respond to all complaints with a matter of efficiency. It is our purpose to ensure either staff member, visitor, parent or student is responded to in a courteous and timely manor. We do ask for any complaints to be emailed and addressed to Eleanor Parks at circuitchamps1@gmail.com with the full details that are deemed necessary. This way, management can respond swiftly and action accordingly, whether through email, or set up a meeting, if required. 

Please report complaints and feedback to Eleanor Parks. The complaint will be internally logged and replied to within 10 working days.

 

All complaints are dealt with confidentially amongst management and the representative.

 

If logging an official complaint, this must be completed in writing. Email complaints are acceptable, as long as full contact details are provided. It is worth noting that complaints that do not list the full details or contact details will not be dealt with under this policy. All complaints must be factual with detailed explanation and accompanied by any supporting documentation and/ or action that may have already been taken to resolve the complaint. 

 

The complaint must be no more than 2 months after the alleged incident, unless its existence was unknown or circumstance meant that it could not be acted upon.

 

When a complaint is logged, the member of whom the complaint is about will have 10 working days to state their case and provide any supporting evidence so that a resolution can be found amongst Management. 

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If a parent or member of staff has a minor incident or complaint that they have come to briefly discuss in person, but has not been resolved, a meeting can be arranged where all directors are present and minutes/ follow up emails are sent. 

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​Staff and Visitors Procedures

• We abide by the hire regulations of our rehearsal space. Although we are not required to sign visitors and students in at the main school reception, we conduct our own weekly register that allows us to know who is in the building and under our own responsibility. 

• Parents must wait outside of the school entrance where the staff hand the child back over to their parent. If any pupil is to walk home alone, this again is agreed in advance by a communication between parent and Eleanor Parks.